Growth brought more complexity

Max-Migold is a leading facilities management company in Nigeria, providing a wide range of solutions including operations & maintenance, training and recruitment, energy efficiency, smart buildings, construction advisory and related services.

From a modest team of 6, they’ve grown to over 70 employees, working with organisations across Nigeria to improve productivity, optimise costs and manage their physical assets more effectively. As the company grew, so did the number of departments, expenses and financial decisions that needed to be managed.

The problem

Financial processes became harder to manage as Max-Migold grew

As Max-Migold grew, managing its finances became more complex. The company needed a better way to manage budgets, revenue allocation and an increasing number of expenses across the business.

Much of the process was still handled through spreadsheets, emails and paper documentation. Departments worked with lump-sum funds, approvals required multiple steps, and expense categorisation continued to grow.

“Our financial management was quite slow. We used spreadsheets, emails, and even paper documentation for approvals. Expense categorisation kept increasing, and it became unmanageable as the business grew.”

Manual systems made it difficult to gain real-time financial visibility, leading to delayed decision-making and limited financial oversight.

The solution

One platform to manage budgets, approvals and payments

Max-Migold adopted Bujeti after a product demonstration showed the team a more structured way to manage its financial operations.

With Budgets, Fund Requests, Approvals, Reimbursements and Bulk Payments, the company moved away from fragmented approval processes and brought more of its financial activity into one platform. This gave the team a more structured way to manage budgets, allocate revenue and track expenses across the business.

Instead of relying on spreadsheets and paper to manage departmental spending, the team could create budgets, request funds and route them for approval through Bujeti.

The company also gained greater visibility into transactions and spending across departments, making it easier to reconcile finances and keep track of where money was being spent.

For payroll and end-of-month vendor payments, Bulk Payments gave the team a more efficient way to handle multiple payments without processing them individually.

“The demo session gave us exactly what we needed. We needed transparency in our financial management, and Bujeti was exactly what we were looking for.”

— Engr. Faith O. Ekiyoyo, Head of Corporate Services, Max-Migold

The results

More control over spending, faster approvals

Bujeti helped Max-Migold improve visibility and control across its financial operations while reducing the time spent moving funds through the business.

• 25% reduction in unauthorised spending

• 40% faster fund approval processes

• 35% better oversight of high-spending units

• 30% increase in real-time visibility into departmental spending

• Payroll processed in minutes

• Faster financial reconciliation across departments

The team also reduced the manual work involved in approvals and gained a clearer view of departmental spending, making it easier to track and reconcile financial activity.

“Our financial team no longer go through tedious documentation for approvals. With Bujeti, we have a transparent system and can reconcile finances faster.”

— Engr. Faith O. Ekiyoyo, Head of Corporate Services

Why it matters

For a growing facilities management company, financial control becomes harder as more departments, projects and expenses are added to the business.

Bujeti gave Max-Migold a more structured way to manage that growth — helping the company control departmental spending, speed up approvals and maintain visibility without relying on spreadsheets and paper-based processes.

With budgets, approvals, payments and financial activity managed in one place, the team can spend less time working through manual processes and more time managing the business.

“Stop whatever you are using right now and switch to Bujeti; this is because you would have a great hold on your financial management.”

— Engr. Faith O. Ekiyoyo, Head of Corporate Services, Max-Migold